Privacy policy

General Privacy Policy of Scientific Consilience GmbH

  1. General information

    The protection of your personal data is important to us. In the following we would therefore like to inform you in detail which data we collect from you, on the one hand in the context of ongoing business relations and, on the other hand, when you visit our website and use our offers there and how these are processed or used by us in the following and which rights you are entitled to in this respect.

    Your personal data, such as your name, address, e-mail address or telephone number, will only be processed by us on the basis of the statutory data protection law, i.e. the EU Data Protection Ordinance (GDPR), the Federal Data Protection Act (BDSG-neu) and the Telemedia Act (TMG).

    The scope of the data collected and processed by us differs depending on whether you only visit our website to call up information or also make use of services offered by us via our website or outside our website.

  2. Definitions

    Our data protection declaration uses the terms of the EU General data protection regulation (GDPR), which we would like to explain briefly for your convenience. These and other definitions can be found in Art. 4 GDPR.

    1. Personal data

      'personal data' means any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

    2. Data subject

      ‘data subject’ means any identified or identifiable natural person whose personal data are processed by the controller.

    3. Processing

      'processing' means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation
      or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

    4. Restriction of processing

      'restriction of processing' means the marking of stored personal data with the aim of limiting their processing in the future.

    5. Pseudonymisation

      'pseudonymisation' means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

    6. Controller

      'controller' means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

    7. Processor

      'processor' means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

    8. Recipient

      'recipient' means a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.

    9. Third party

      'third party' means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.

    10. Consent

      'consent' of the data subject means any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

  3. Type of personal data concerned / purposes of processing

    The personal data to be processed by us include salutation, surname, first name, a valid e-mail address, date of birth, address, telephone and fax numbers, bank data and, if applicable, pictorial material from you, provided you make this available to us - i.e. all personal information that we need in order to be able to provide our contractual services for you. This data is collected in order to identify you as our customer, to process your customer order appropriately, to correspond with you, to issue invoices, to process any existing claims and to assert any claims against you. Failure to provide personal data (with the exception of telephone and fax numbers) will render the order infeasible. Failure to provide telephone and fax numbers limits our ability to communicate with you.

    The data will be processed upon your request and is required for the purposes mentioned in Art. 6 para. 1 sentence 1 lit. b GDPR for the appropriate processing of your request or order and for the mutual fulfilment of obligations arising from the contract.

    We do not carry out automated decision making (especially profiling).

    We may share the information with our partners if we use their services to fulfill our contractual obligations to you, such as our tax advisors, data hosters, logisticians and so on. The data passed on may be used by the third parties exclusively for the purposes mentioned.

    The personal data processed by us within the scope of the contractual relationship will be stored until proper fulfilment of the contract including the statutory periods for warranty of defects and subsequently deleted, unless we are obliged to store it for a longer period due to tax and commercial law or other statutory storage and documentation obligations (e.g. from HGB, StGB or AO) or you have consented to further storage in accordance with Art. 6 Para. 1 S. 1 a GDPR.

  4. Name and address of the person responsible for the processing of personal data

    The person responsible within the meaning of the Basic Data Protection Ordinance is:

    Scientific Consilience GmbH
    https://www.scientific-consilience.com/?q=de
    Mainzer Str. 52
    66121 Saarbrücken
    Deutschland

    Dr. Dirk Neumann

    Telefon: +49(0) 681 9681 36 30
    Telefax: +49(0) 681 9681 36 32
    Email: info@scientific-consilience.com

  5. Special regulations regarding our website www.scientific-consilience.com

    1. Server data

      If you use our website for purely informational purposes, the data is collected and processed, which your Internet browser automatically transmits, such as:

      • browser type
      • date and time of retrieval
      • browser settings
      • the operating system used
      • the website from which you are visiting us and the website you are visiting
      • your IP address

      To defend our website against attacks by third parties, we store your IP address for a maximum of 7 working days after your visit to our website. Your IP address will then be deleted. The legal basis for this is Art. 6 para. 1 lit. f GDPR, which allows us to process personal data if this appears to be in the interests of the parties concerned on the basis of a balance of interests. Saving the IP address helps us to prevent unlawful attempts to hack our website. Such attempts have already occurred in the past. Due to the short storage period and the subsequent final deletion of the IP address, your data is sufficiently protected. We do not pass on your IP address to third parties.

      The remaining data is anonymised and stored and processed separately from your personal data. The collection of data is necessary to enable the use of our Internet presence at all. The data is processed solely for statistical purposes and for the purpose of improving our website.

    2. Use of a contact option

      On our website we offer you the possibility to contact us via a contact form or by email. If you use the above contact options, the information provided by you will be stored for the purpose of processing your request. The data will not be passed on to third parties.

    3. Use of Cookies

      We use the technology of cookies for our Internet presence. Cookies are small text files that are sent from our web server to your browser during your visit to our website and are then stored on your computer. These are mainly so-called session cookies, which are only stored for the duration of your visit to our website and then deleted again.

      You can determine in your browser whether cookies can be set and retrieved. For the full range of functions on our website, however, session cookies must be permitted for technical reasons.

      In connection with the use of cookies, we do not collect or store any personal data. We also do not use any techniques to link the information generated by cookies with user data.

  6. Rights of the data subject

    1. Right to information, Art. 15 GDPR

      Every data subject by the processing of personal data has the right granted by the General Data Protection Regulation to obtain, at any time and free of charge, information from the data controller about his personal data stored and a copy of this information. Furthermore, the data subject has the right to obtain the following information:

      • the purposes of the processing
      • the categories of personal data concerned
      • the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations
      • where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period
      • the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object such processing
      • the right to lodge a complaint with a supervisory authority
      • where the personal data are not collected from the data subject, any available information as to their source
      • the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) GDPR, and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

      Furthermore, the data subject has a right of access to information as to whether personal data have been transferred to a third country or to an international organisation. If this is the case, the data subject also has the right to obtain information on the appropriate guarantees in connection with the transfer.

      If a data subject wishes to exercise this right of access, he/she may contact us at any time using the contact details of the controller referred to in Section IV.

    2. Right to rectification, Art. 16 GDPR

      The data subject shall have the right to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement. If a data subject wishes to exercise this right of rectification, he may contact us at any time using the contact details of the controller referred to in Section IV.

    3. Right to erasure (right to be forgotten), Art. 17 GDPR

      Any data subject affected by the processing of personal data shall have the right granted by the General Data Protection Regulation to obtain from the controller the erasure of personal data concerning him or her without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:

      • the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
      • the data subject withdraws consent on which the processing is based according to point (a) of Article 6(1), or point (a) of Article 9(2), and where there is no other legal ground for the processing.
      • the data subject objects to processing under Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing under Article 21(2) of the GDPR.
      • the personal data have been processed unlawfully.
      • the personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.
      • the personal data have been collected in relation to the offer of information society services referred to in Article 8(1) GDPR.

      If one of the above-mentioned reasons applies and a data subject wishes to have personal data stored with us deleted, he/she can contact us at any time under the contact details of the data controller mentioned in Section IV. We will immediately comply with your justified request for deletion.

      If the personal data have been made public by us and our company is obliged to delete the personal data in accordance with Art. 17 Para. 1 GDPR as the person responsible, our company shall take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform other persons responsible for data processing who process the published personal data, that the data subject has requested the deletion of all links to this personal data or of copies or replications of this personal data from these other persons responsible for data processing, insofar as processing is not legally effected.

    4. Right to restriction of processing, Art. 18 GDPR

      The data subject shall have the right to obtain from the controller restriction of processing where one of the following applies:

      • the accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data.
      • the processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead.
      • the controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims.
      • the data subject has objected to processing pursuant to Article 21(1) pending the verification whether the legitimate grounds of the controller override those of the data subject.

      If one of the above conditions is met and a data subject wishes to have his or her personal data restricted, he or she may contact us at any time using the contact details provided in Section IV. of the data controller.

    5. Right to data portability, Art. 20 GDPR

      Any data subject shall have the right granted by the General Data Protection Regulation to receive the personal data concerning him/her which he/she has provided to a controller in a structured, current and machine-readable format and shall have the right to transmit such data to another controller without interference by the controller to whom the personal data have been provided, provided that

      • the processing is based on consent pursuant to point (a) of Article 6(1) or point (a) of Article 9(2) or on a contract pursuant to point (b) of Article 6(1) of the GDPR; and
      • processing is carried out by automated means.

      Furthermore, in exercising his right to data transferability pursuant to Art. 20 para. 1 GDPR, the data subject has the right to obtain that the personal data be transferred directly by a data controller to another data controller, insofar as this is technically feasible and provided that the rights and freedoms of other persons are not affected by this.

      In order to exercise the right to transferability of data, the data subject may contact us at any time at the contact details of the controller referred to in Section IV.

    6. Right to object, Art. 21 GDPR

      Any data subject by the processing of personal data has the right granted by the General Data Protection Regulation to object at any time, for reasons arising from their particular situation, to the processing of personal data
      concerning them under Article 6(1)(e) or (f) of the GDPR. This also applies to profiling based on these provisions.

      As data controller, we no longer process personal data in the event of an objection, unless we can prove compelling reasons worthy of protection for the processing, which outweigh the interests, rights and freedoms of the
      data subject, or the processing serves to assert, exercise or defend legal claims.

      If we process personal data in order to carry out direct advertising, the data subject has the right to object at any time to the processing of the personal data for the purpose of such advertising. This also applies to profiling insofar as it is connected with such direct advertising. If the data subject objects to our processing for direct marketing purposes, we will no longer process the personal data for these purposes.

      In addition, the data subject has the right to object to the processing of personal data concerning him/her which is carried out by us as data controller for scientific or historical research purposes or for statistical purposes pursuant to Art. 89 para. 1 GDPR for reasons arising from his particular situation, unless such processing is necessary to fulfil a task in the public interest.

      In order to exercise the right of opposition, the data subject may contact us at any time using the contact details of the controller referred to in Section IV.

    7. Right to revoke consent under data protection law

      Every person affected by the processing of personal data has the right granted by the General Data Protection Regulation to revoke consent to the processing of personal data at any time.

      If the data subject wishes to exercise his or her right of withdrawal of consent, he or she may contact us at any time using the contact details provided in Section IV. of the controller.

    8. Right of complaint; Art. 77 GDPR

      Any data subject by the processing of personal data has the right to complain to a supervisory authority under the General Data Protection Regulation. As a rule, you can contact the supervisory authority at your usual place of residence or workplace or at our company headquarters.